We are looking for a highly organized and experienced Project Coordinator to join our growing Transportation team in Austin, TX. In this role, you will provide advanced coordination, administrative, and project control support to our statewide Transportation management team, project managers and engineering staff across all phases of project delivery.

The ideal candidate has a strong business acumen, thrives in a fast-paced consulting or technical environment, and brings deep experience in managing project documentation, financial tracking, schedule oversight, strategic marketing and proposal coordination. This position plays a critical role in ensuring operational efficiency, budget control, and timely execution of client deliverables.

Marketing, Business Development & Proposal Support

• Develop and maintain opportunities list for Transportation Clients including TxDOT, RMAs, Cities and Counties across Texas.
• Track, update and report on opportunities within Quiddity’s ERP systems.
• Develop a thorough understanding of TxDOT’s precertification process.
• Maintain the current database of precertifications across the Transportation team and work with technical staff to obtain precertifications from TxDOT.

• Lead the coordination of Statements of Qualifications (SOQs), resumes, and project experience packages for proposals.
• Maintain internal databases of staff resumes, project profiles, and templates for marketing and proposal use.
• Collaborate with marketing and technical staff to ensure high-quality, compliant submittals.

Project Coordination, Controls & Financial Oversight and Support

• Support the full project lifecycle, including setup, execution, reporting, and closeout, across multiple active projects.
• Monitor and track project budgets, forecasts, schedules and performance metrics using Quiddity’s ERP systems.
• Identify cost or schedule variances, and recommend corrective actions.
• Maintain accurate and up-to-date project records across platforms including Microsoft CRM Dynamics, and SharePoint.
• Coordinate with project accounting and A/R teams on invoicing, billing milestones, and revenue recognition.
• Lead internal project documentation reviews to ensure compliance with company standards and client expectations.
• Manage change order documentation and support contract amendments in alignment with project scope.
• Serve as a key liaison between project teams, administrative staff, and clients to ensure seamless communication and coordination.
• Support onboarding and mentorship of junior administrative staff or new project team members on tools and procedures.

Education:

• Bachelor’s degree in Business Administration, Accounting, Project Management, or a related field (required).

Experience:

• 5+ years of experience in project coordination, controls, or administration in a professional services environment (engineering, construction, architecture, or similar).
• Demonstrated experience supporting multiple complex projects simultaneously with minimal supervision.

Technical Skills:

• Strong proficiency in Microsoft Office 365 (especially Excel, Word, Outlook, SharePoint) and Power BI.
• Advanced knowledge of Microsoft CRM Dynamics (or similar ERP systems), and data reporting tools.
• Experience with Bluebeam, Adobe Acrobat, and project collaboration tools like MS Teams or Newforma.
• Strong attention to detail with excellent grammar, formatting, and document control skills.
• Familiarity with project scheduling tools (e.g., MS Project) and industry software (e.g., Bentley ProjectWise) is a plus.

Other Requirements:

• Strong organizational and analytical skills with a proactive, problem-solving mindset.
• Excellent verbal and written communication skills; able to interact confidently with both technical and non-technical stakeholders.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.

About Us

Quiddity is an award-winning, full-service civil engineering, planning, environmental, and surveying firm. We deliver forward-thinking solutions for both public infrastructure and private development projects. With a team of over 700 professionals across 12 offices in Texas and Florida, our design and consulting expertise spans from wastewater treatment and highway design to multi-family housing and master-planned communities. Since 1976, we've been committed to building strong communities—inside and out. This dedication has earned us a place among Engineering News-Record’s Top 200 Design Firms and regular recognition as a Best Place to Work by regional and local publications. Discover more at quiddity.com.

Benefits

• Competitive Compensation
• 4 ½ Day Work Week
• Paid Time Off
• Health Care Plans (Medical, Dental, & Vision)
• Retirement Plan 401k with Quiddity matching
• Profit Sharing
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Family Leave
• Short Term & Long Term Disability Insurance
• Other Benefits

EEO STATEMENT

Quiddity is committed to providing equal opportunity to all qualified applicants and its employees. Quiddity strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.

NOTICE TO THIRD PARTY AGENCIES - Quiddity does not accept unsolicited resumes from recruiters or employment agencies. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Quiddity. Without a signed Recruitment Fee Agreement, Quiddity will not consider or agree to payment of any referral compensation or recruiter fee. Suppose a recruiter or agency submits a resume or candidate without a previously signed agreement. In that case, Quiddity explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.